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e-Learning Courses

e-Learning Courses are courses delivered and managed online.



Tyes.png                                                                    ‎An online course is a course that has an online module, video or online test that is available for users 24/7.                          

To create a course with online modules, please fill in the New Course Request Form. If this is your first time creating an online course, email learninghubadmin@phsa.ca for a consultation.

  1. After consulting with the LearningHub Support Desk, open the Contacts Section
  2. Select New Course Request 
  3. Select e-Learning in the Format Field
  4. Complete all Mandatory FieldsNew Course Request.png
  5. Click Submit
  6. The LearningHub Support Desk will email you once the course has been created or will contact you if they have additional questions.
  7. Follow the procedures for Course Development and Course Testing



As a Course Manager, you will be able to view all of your courses that you own or that have been assigned to you in one place.


To view all of your courses:


1. Login to your account

2. Click the Admin Dashboard


3. Click Courses to view all courses that you own or manage

courses.png

4. Navigate the top panel to scroll through your list of Managed, Active, Favorites and Inactiva Courses.

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For Course Managers and Admin who have access to multiple courses, they are able to highlight courses so they appear in a seperate Favorites tab for convinient access.


  1. Login to your account
  2. Click Admin Dashboard
  3. Click Courses
  4. Hover over a course title that you would like to Favorite until a star appears.2018-10-22_13-01-46.jpg
  5. Click the star so it turns yellow.
  6. Go into the Favorites Tab.2018-10-22_13-03-43.jpg


When you recieve confirmation that your course has been created by the LearningHub Support Desk. Ensure that you have selected all of the Course Settings.


For e-Learning Courses complete the following steps.

1. Login to your account

2. Click Admin Dashboard

Admin.png

3. Click Courses

4. Select the Course

5. Click the Course Settings dropdownCSettings.png2017-07-10_14-49-30.png

6. Click Basic Information and fill out all the necessary information. Course Branding allows you to choose how the course logo will look like. 

course branding 2018-03-08_16-45-26.png

7. Click Registration Rules

8. As the course is still in the development phase, check the Course Visibility is set to either Accessible via private link only or Disable Self Registration Course vVis.png

9. Select the additional Registration and Access Rules 

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10. Set Payment Settings if applicable with a valid Cost Account Number for your Health AuthorityPayment.png

11. Set Course Prerequisite Settings if applicable

12. Select the the Course Completion and Certification options to your preference. Courses that require Recertification should be filled in.Cert.png

13. Click Notifications and check whether you would like to enable notifications for this course. 

notification 2018-03-08_16-33-19.png

14. Click Add Course Managers in Course Managers sectiondsafdf.png

15. Enter the name or email of the Course Manager and Click Choose

16. For e-Learning Courses, click eLearning Course Setup  eona.png 

17. Set the Course Access Period

Aperido.png

18. Click Save Changes


To share the responsibility of your courses/sessions, as a Course Owner, you can add additional Course Manager. A Course Manager will be granted all the same editing and viewing access except for the ability to change a Course Title, Inactivate the Course and changing the Course Owner.

1. Click Admin Dashboard

2. Click Courses

3. Select the specific Course from Manage Coursescorps.png

4. Click the Course SettingsCourse Settings.png

5. Click Course Managers

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6. Click Add Course ManagerAdd Course Manager.png

7. Enter the name or email of the user. You can also filter by First Name, Last Name, Email, and group on the left side.

add ppl2018-03-09_14-30-55.png

 You can choose multiple users to be added at once.

8. Click Add Course Manager


Course Managers who need to view a report on all the learners who have registered, completed or have cancelled this course can use the report function to track this data.


To access Reports for a course that you manage, follow these steps:

1. Login to your account
2. Click Admin Dashboard
3. Click Courses and select the course that you are wanting to view a report of
4. Click the Reports tabREportss.png
5. Select the appropriate filters, time, and click Filter. 
Filter Report.png
6. Click Download Report to export the report to Excel.


‎Once you have recieved the URL to your new course from LearningHub Support Desk, you will be able to start course development within the Learning Management System Moodle.

To develop/upload online course content and to access Moodle, go into the Admin Dashboard, click courses, and click on the course title. Click Open Course near the top right hand side of the screen.

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If you have added additional Course Managers to your course on the LearningHub, you will also need to add them in Moodle. To do so, go to users on the Administration bar on the left, click Enrolled Users. Type in the name or email of the Course Manger and select Manager Access.

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Note* New users who have not accessed Moodle for any course yet will not be searchable in adding them as a Course Manager in Moodle. They will be required to go into Moodle before they show in a search.


Additionally, Course Managers who have registered as a user in the same course may possibly have their Course Manager access removed. You will need to add back their Course Manager access by click on Enrolled Users, searching for the user and selecting Manager again.


To upload content to your course, click the Turn editing on button near the top right hand corner of the screen.

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Either drag and drop a file into the center of the screen, or click the Add an activity or resource button to select which type of item you would like to add.2018-11-07_11-32-09.jpg

 

While uploading content to online courses, please note that files should not exceed 150mb due to limited amount of space within our system. ‎


If files or SCORMS are larger than 150mb, you may need to modify the file so it is a smaller size. 


Videos within online modules are usually the biggest files. Removing these videos and uploading them to the PHSA LearningHub Youtube Channel is an alternative option to decreasing the size of a file. Please submit a ticket if you need to inquire about utilizing Youtube as an alternative option.


Articulate Storyline 3 is one of the many e-learning software avaiable to course managers and instructional designers to create interactive e-Learning content.  


For additional help regarding Articulate Storyline 3, you can view its user guide on their main web page: https://community.articulate.com/series/storyline-3


To create a quiz within Storyline 3:



1.       Open Storyline 3 and select New Project.

1.png


2.       Click New Slide and then Graded Question.

2.png

 

3.       Select the type of question and the click Insert Slide.3.png


4.       Type out the question and the choices. Check the correct answer.4.png


5.       Set points and feedback for correct and incorrect responses.5.1.png
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6.       You can switch to Slide View to see the layout of the question.
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7.       Edit question settings on the top navigation bar.7.png

  1. Shuffle answers: choose to shuffle answers or not
  2. Score: calculated by question or by choice
  3. Attempts for this question: the number of attempts allowed

8.       After all questions have been added, insert a Results slide.8.png


9.       Add the Graded Result Slide.
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10.   Edit Result slide settings.
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11.   To publish the quiz:

  1. Check Player settings on the top navigation bar
    11.1.png11.2.png
  2. Preview the quiz
    11.3.png
  3. If everything looks good, hit Publish -> Publish as LMS
    11.4.png
    Check over the Reporting and Tracking settings and then Publish.
    11.5.png

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    11.7.png



Important Note: You will have to register your testers because while your course is in development (testing) it will not be searchable in Find a Courseuntil it is ready for production (live).  

Course testers should be reviewing content and course completion.

Note: You must register your testers because your course is not searchable until it goes Live. As a Course Manager, it is recommended that you should not use your own account to test the course.

Registering a Tester in a course

1. Click Admin Dashboard on your Main Home page

2. Select Courses

3. Select the specific Course

3. Click Register Learners button to registerREgister.png

4. Type in the testing account 

5. Click Search

6. Select Name, click ChooseClick Searchs.png


Course Managers can use one of the following test accounts and register at least 2 users with their own accounts to test the course.


Depending on who the audience is targeted for your course, select the account that would be the best fit from below:

  1. LHUBPHSATest2@phsa.ca – Employee Account
  2. LHUBPHSATest3@phsa.ca – Employee Account
  3. LHUBPHSATest4@phsa.ca – Public Account
  4. LHUBPHSATest5@phsa.ca – Affiliate Account
  5. LHUBPHSATest6@phsa.ca – Affiliate Account
  6. LHUBPHSATest7@phsa.ca – Student Account
  7. LHUBPHSATest8@phsa.ca  - Student Account
  8. LHUBPHSATest9@phsa.ca – Volunteer Account
  9. LHUBPHSATest10@phsa.ca – Volunteer Account

All the above accounts use the same password. 

Password: spring.01


Follow the steps below to test your course. Any user who has also been registered as testers should follow the same steps.

  1. Login to your Test Account
  2. Click Start Course 
  3. For courses that use SCORM packages (Online Modules created in e-Learning Software), start the activity by clicking on the title and then exit back to the main course page by Click the title of the course at the top of the page.Testing mod.png
  4. Ensure that the course module does not have a checkmark on the right column under Your ProgressX mark.png
  5. Start the activity again, clicking through all slides and content.Check.png
  6. If there is an issue, you will have to correct the issue and republish
  7. For SCORM packages that are quizzes, start the quiz, and fail the quiz2nd check.png
  8. Ensure that the quiz does not have a checkmark on the right column under Your Progress 
  9. On the next attempt, start and pass the quiz
  10. Ensure that the course module has a checkmark on the right column under Your Progress All goo.png
  11. After 20 minutes, go back your LearningHub Account
  12. Click Learning Historylearnhist.png
  13. Check that the Course Result has change to Completed. Completed Course.png

As the Course Manager, when you have confirmed that your test account and your testers have managed to complete the Testing process, notify the LearningHub Support Desk who will then begin Testing.


When the LearningHub Support Desk has finished testing and have confirmed with you, the course is ready to go live (into production).

Ensure that you have checked all the course settings before making the course live and searchable.

1. Click Admin Dashboard on your Main Home page

2. Select Courses

3. Select the specific Course

4. Click Course SettingsSave chang.png

5. Click Registration RulesSelf Registration.png

6. Click Allow self-registration via search

7. Click Save Changes



At anypoint, if you need to change the content of your e-Learning Course, be mindful that any changes can effect learners that are in the process of the taking the course. Also note that content that is changed will need to be retested.


For SCORM Acitivites that used e-Learning software to create (Articulate and Adobe Captivate) you will need to follow these steps


1. Publish and Zip your new file and ensure that it has the same name as the current file already uploaded.

2. Login to the LearningHub

3. Go to Admin Dashboard

4. Courses

5. Click Turn Editing onTurn editing.png

6. Click Edit next to the acitivity that needs to be updated and Edit SettingsEdit Settings.png

7. Under the Package Section, drag and drop the new zip file into the current file

8. Click Overwrite Overwrite.png

9. Click Save and Return to Course 


Note* Follow the same procedures for other documents like Word, Powerpoint and PDF's
SOURCE: e-Learning Courses ( )
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