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Classroom Courses

Classroom courses are used to host in person or virtual sessions. Use the tabs below for assistance in managing a Classroom course.


A new Classroom course request must be submitted through the LearningHub Ticketing system. Once your ticket has been responded to by LearningHubAdmin, you will be provided the Classroom course shell along with additional instruction. 

  1. Contact Service Desk
  2. Select New Course Request 
  3. Select Classroom in the Format Field
  4. Complete all Mandatory Fields
    *Note: Please ensure you select the correct Health Authority the course should be created for.New Course Request - classroom.png
  5. Click Submit
  6. The LearningHub Support Desk will email you once the course has been created or will contact you if they have additional questions.

When you receive your LearningHub course shell, please review the course settings.


For Classroom Courses complete the following steps.

1. Login to your account

2. Click Admin Dashboard

Admin.png 

3. Click Courses

4. Select the Course

5. Click the Course Settings dropdownClsaf.png2017-07-10_14-46-43.png

6. Click Basic Information and fill out all the necessary information, including the Course Description, Target Audience, etc.. 

Course Branding
 allows you to choose the health authority that best represents the course. 

course branding 2018-03-08_16-45-26.png

7. Click Registration Rules

8. As the course is still in the development phase, check that the Course Visibility is set to either Accessible via private link only or Disable Self Registration. This is so that the course can be created and tested before being accessible to learners.Course vVis.png

9. Additional Registration restrictions can be added under Registration Options. This includes, adding a passcode or restricting the course to verified employee accounts.

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10. Set Payment Settings, if required, with a valid Cost Account Number for your Health Authority.
*Only PHSA and NHA Courses are able to use Credit Card payment.
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11. Set Course Prerequisite Settings if required

12. Select the Course Completion and Certification options to your preference. Courses that require Recertification should be filled in.Cert.png

13. Click Notifications and check whether you would like to enable notifications for this course. 

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14. Click Add Course Managers in Course Managers sectiondsafdf.png

15. Click Related Courses to view if your course is listed in a Curriculum.

16. For Classroom Courses, click Classroom Course Settingsseraw.png

Set the Waiting List settings and Adjust the Seat Limits if required

Seat.png

Note* Adjusting the seat limits distributes the maximum number of seats for each group type.


18. You can view the Instructors you have added to your sessions under the Instructors tab. Here, you can also view all the sessions under a specific Instructor. 

As a Course Owner/Manager, you can add Course Managers to your course who will also have access to edit the course settings. 

1. Click Admin Dashboard

2. Click Courses

3. Select the specific Course from Manage Coursescorps.png

4. Click the Course SettingsCourse Settings.png

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5. Click Course Managers

6. Click Add Course ManagerAdd Course Manager.png

7. Enter the name or email of the user. You can also filter by First Name, Last Name, Email, and group on the left side.

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 You can choose multiple users to be added at once.

8. Click Add Course Manager


Course Managers who need to view a report on all the learners who have registered, completed or have cancelled their course can use the Reports function to track this data.  

 

To access Reports for a course that you manage, follow these steps:

1. Login to your account
2. Click Admin Dashboard
3. Click Courses and select the course that you are wanting to view a report of
4. Click the Reports tabREportss.png
5. Select the appropriate filters regarding date and time, and then, click Filter
reports-classroom.png
6. Click Download Report for a general report of the sessions. Click Download Cumulative Report for an extensive report that includes learner information. 
After receiving the LearningHub Classroom course shell, you may start to create your session(s).
 
  1. Login to your account
  2. Click Admin Dashboard
  3. Click Courses
  4. Select the specific course
  5. Click Create New Session at the bottom of the page or the "+" symbol near the Course Settings tabsCreate new Session.png
  6. Enter the Session Name, Location, Start and End date, Attendees, Instructors and VisibilitySession Info.png
  7. Click Save Changes
Note* Instructors only have the ability to view the sessions that they have been added to.

For Classroom courses that contain several sessions, you can search for the session title in the Search bar next to the magnifying glass.


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  8. To edit a session you have created, select the session, and on the          right side of the page, go to "Update Session" > "Edit Session".
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If a Classroom session needs to be cancelled or was created in error, you will be able to remove the session, barring no learners are still registered in the session.


  1. Login to your account
  2. Click Admin Dashboard
  3. Click Courses

  4. Select the specific course
  5. Select the Session you wish to delete
  6. Sessions cannot be removed if there are Learners registered.
    a.) We first recommend emailing the Learners about the cancellation. This can be done by selecting "Email Learners" and then "Copy" the list. Please then paste what you have copied into a new email.
    emailearners.png

    b.) After informing the Learners, please select the learners in the session and select "Reject/Cancel". You will then need to provide a comment about the change (i.e. Session Postponed).
     
    emailearners2.png


  7. Click Update Session and select Edit Session2019-02-06_15-22-002323.png
  8. Remove the session OR Disable the session
    Remove the session :
    remove_session101.png

    OR

    Disable the session :
    disablesession.png
 
  1. Login to your account
  2. Click Admin Dashboard
  3. Click Courses
  4. Select the specific course
  5. Select the Session you wish to edit
  6. Click Update Session and select Edit SessionEdit Classroom Session.png
  7. Edit the details within the session

Course Managers can register users into a session themselves. If your Classroom session requires credit card payment, manually registering a user into a session will bypass the payment section of registration.


  1. Login to your account
  2. Click Admin Dashboard
  3. Click Courses
  4. Select the specific course
  5. Select the Session 
  6. Click Register LearnersRegister User into Classroom.png
  7. Enter the name or email of the user, press Search, select user, and then click on Register LearnerClick Search.png

More than one learner can be added at once into the session. The learners added will be shown on the right side. Once you are finished adding the learners, select Register Learner.

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Note* If you encounter an error while attempting to register a user into a session, ensure that the user has the correct account type that matches the registration settings that you have set.

  1. Login to your account
  2. Click Admin Dashboard
  3. Click Courses
  4. Select the specific course
  5. Select the Session 
  6. Click Reject for the user you wish to cancel either next to the registration or the Reject/Cancel button next to the search bar.Cancel User Registration.png

If the learner needs to be removed from a past session, select the session and the learner registration record. Then, on the side bar, select to Reject/Cancel the learner. You will need to add a remark for this action as well.

rejectlearnerpast.PNG

Reschedule a User
  1. Login to your account
  2. Click Admin Dashboard
  3. Click Courses
  4. Select the specific course
  5. Select the Session 
  6. Select the User and Click RescheduleRescheudle.png
  7. Select the session you wish to move the user into and click To Roster. 2019-02-06_15-41-06.png
  8. To reschedule the user onto another sessions waitlist, click the To Waiting list button next to the session.
Move a User to Waiting List
Reschedule a User
  1. Login to your account
  2. Click Admin Dashboard
  3. Click Courses
  4. Select the specific course
  5. Select the Session 
  6. Select the User and Click Move to waitlist Waitlist.png

The learner now appears on the waiting list, and can be moved back to the session.
  1. Click on the Waitlisted tab
  2. Select the Learner
  3. Click Register to sessionWaitlisted 2.png

If you are reviewing the completion of a learner, you will be able to view all the items that user or another Course Manager/Instructor may have done to the Learners registration under Status Transitions.


1. In the Classroom Session, click on a Learner

2. A side window will appear on the right hand side of the screen.

3. Scroll to the Status Transitions to view all records of the Learner while enrolled in the session.

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Course Managers may wish to send notifications via email to users registered in a particular session.  

  1. Login to your account
  2. Click Admin Dashboard
  3. Click Courses
  4. Select the specific course
  5. Select the Session 
  6. Click Email LearnersEmail Learners.png
  7. Enter the message that you intend to send
  8. Click Email Learners
  9. If you need to attached any additional information or documents, press the Compose Email button to open the email in your preferred email client.
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‎Print a Sign In sheet for your Classroom session to track attendance and marks for each session. Attendance sheets will contain a Learners Full Name and Preferred Name if they have entered it into their profile.


  1. Login to your account
  2. Click Admin Dashboard
  3. Click Courses
  4. Select the specific course
  5. Select the Session 
  6. Click Download Forms and select Sign-in Sheet from the dropdown menuSignin.png
  7. Click Print PageSign2.png

 

 
As a Course Manager or Instructor of a Classroom session, you must ensure that grades are updated for each session immediately after the session has passed. It is the Course Manager or Instructor's responsibility to update course grades and attendance.

  1. Login to your account
  2. Click Admin Dashboard
  3. Click Courses
  4. Select the specific course
  5. In Manage Learners, click Past to be brought to sessions that have already occurredPasts.png
  6. Select the session that you need to update with attendance and grades
  7. Mark each participant with a Status and/or Grade.Update Grades.png
  8. Click Save Grade Results
  9. Click Move to History when complete
Note* For sessions that have passed, they will be moved into the Past tab for grading. Sessions within the History tab should have attendance and grades already updated. 

If you need to grade a learner for a session under the History tab, you will need to move the session to the Past tab by selecting "Move to Past". After updating their grade under the Past tab, please move the session back to the History tab.
historypasttab.PNG


SOURCE: Classroom Courses ( )
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