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Classroom Courses

Classroom courses are face to face in person sessions that could be instructor led sessions, faciliated workshops or even forums. Use the tabs below for support items related to Classroom courses.


Classroom Courses consists of at least 1 or more Classroom Sessions for Users to register in. They generally require less consultation from LearningHub Support Desk if this is the first time a User has submitted a Course Request.clas.png

New classroom courses can only be added to the LearningHub by the LearningHub Support Desk . A request must be submitted.

  1. Open the Contacts Section
  2. Select New Course Request 
  3. Select Classroom in the Format* Field
  4. Complete all Mandatory FieldsNew Course Request - classroom.png
  5. Click Submit
  6. The LearningHub Support Desk will email you once the course has been created or will contact you if they have additional questions.
*Note: Please ensure you select the correct Health Authority the course should be created for.

As a Course Manager, you will be able to view all of your courses that you own or that have been assigned to you in one place.


To view all of your courses:


1. Login to your account

2. Click the Admin Dashboard


3. Click Courses to view all courses that you own or manage

courses.png

4. Navigate the top panel to scroll through your list of Managed, Active, Favorites and Inactiva Courses.

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For Course Managers and Admin who have access to multiple courses, they are able to highlight courses so they appear in a seperate Favorites tab for convinient access.


  1. Login to your account
  2. Click Admin Dashboard
  3. Click Courses
  4. Hover over a course title that you would like to Favorite until a star appears.2018-10-22_13-01-46.jpg
  5. Click the star so it turns yellow.
  6. Go into the Favorites Tab.2018-10-22_13-03-43.jpg

When you recieve confirmation that your course has been created by the LearningHub Support Desk. Ensure that you have selected all of the Course Settings.


For Classroom Courses complete the following steps.

1. Login to your account

2. Click Admin Dashboard

Admin.png 

3. Click Courses

4. Select the Course

5. Click the Course Settings dropdownClsaf.png2017-07-10_14-46-43.png

6. Click Basic Information and fill out all the necessary information. Course Branding allows you to choose how the course logo will look like. 

course branding 2018-03-08_16-45-26.png

7. Click Registration Rules

8. As the course is still in the development phase, check the Course Visibility is set to either Accessible via private link only or Disable Self Registration Course vVis.png

9. Select the additional Registration and Access Rules 

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10. Set Payment Settings if applicable with a valid Cost Account Number for your Health AuthorityPayment.png

11. Set Course Prerequisite Settings if applicable

12. Select the the Course Completion and Certification options to your preference. Courses that require Recertification should be filled in.Cert.png

13. Click Notifications and check whether you would like to enable notifications for this course. 

notification 2018-03-08_16-33-19.png

14. Click Add Course Managers in Course Managers sectiondsafdf.png

15. Enter the name or email of the Course Manager and Click Choose

16. For Classroom Courses, click Classroom Course Settingsseraw.png

17. Set the Waiting List settings and Adjust the Seat Limits if required

Seat.png

Note* Adjusting the seat limits distriubtes the maximum number of seats for each group type.

 

To share the responsibility of your courses/sessions, as a Course Owner, you can add additional Course Manager. A Course Manager will be granted all the same editing and viewing access except for the ability to change a Course Title, Inactivate the Course and changing the Course Owner.

1. Click Admin Dashboard

2. Click Courses

3. Select the specific Course from Manage Coursescorps.png

4. Click the Course SettingsCourse Settings.png

5. Click Course Managersa.png

6. Click Add Course ManagerAdd Course Manager.png

7. Enter the name or email of the user. You can also filter by First Name, Last Name, Email, and group on the left side.

add ppl2018-03-09_14-30-55.png

 You can choose multiple users to be added at once.

8. Click Add Course Manager


Course Managers who need to view a report on all the learners who have registered, completed or have cancelled this course can use the report function to track this data.


To access Reports for a course that you manage, follow these steps:

1. Login to your account
2. Click Admin Dashboard
3. Click Courses and select the course that you are wanting to view a report of
4. Click the Reports tabREportss.png
5. Select the appropriate filters, time, and click Filter
Filter Report.png
6. Click Download Report to export the report to Excel.
After receiving confirmation from the LearningHub Support Desk that your Course has been created, you may start to create your session(s).
 
  1. Login to your account
  2. Click Admin Dashboard
  3. Click Courses
  4. Select the specific course
  5. Click Create New Session at the bottom of the pageCreate new Session.png
  6. Enter the Session Name, Location, Start and End date, Atteendees, Instructors and VisibilitySession Info.png
  7. Click Save Changes
Note* Instructors only have the ability to view the session they have been attached to.

If a Classroom session is no longer needed or was created in error, you will be able to remove the session barring no learners are still registered in the session. If Learners are still registered within a session, you will need to unregister them out of the session.


  1. Login to your account
  2. Click Admin Dashboard
  3. Click Courses
  4. Select the specific course
  5. Select the Session you wish to edit
  6. Sessions cannot be removed if there are Learners registered into the it
  7. Click Update Session and select Edit SessionRemove Session.png
  8. Remove Sessionremove_session101.png
  1. Login to your account
  2. Click Admin Dashboard
  3. Click Courses
  4. Select the specific course
  5. Select the Session you wish to edit
  6. Click Update Session and select Edit SessionEdit Classroom Session.png
  7. Edit the details within the session

Course Managers can register users into a session themselves. If your Classroom session requires credit card payment, manually registering a user into a session will bypass the payment section of registration.


  1. Login to your account
  2. Click Admin Dashboard
  3. Click Courses
  4. Select the specific course
  5. Select the Session 
  6. Click Register LearnersRegister User into Classroom.png
  7. Enter the name or email of the user, press Search, select user, and then click on Register LearnerClick Search.png
  8. Click Choose


Note* If you encounter an error while attempting to register a user into a session, ensure that the user has the correct account type that matches the registration settings that you have set.

  1. Login to your account
  2. Click Admin Dashboard
  3. Click Courses
  4. Select the specific course
  5. Select the Session 
  6. Click Cancel for the user you wish to cancelCancel User Registration.png

Note* If you have already issued a mark to a user for a session that has already passed, you will not be able to cancel their registration and will need to submit a Course Manager support ticket for support.

Reschedule a User
  1. Login to your account
  2. Click Admin Dashboard
  3. Click Courses
  4. Select the specific course
  5. Select the Session 
  6. Select the User and Click RescheduleRescheudle.png
  7. Select the session you wish to move the user into
Move a User to Waiting List
Reschedule a User
  1. Login to your account
  2. Click Admin Dashboard
  3. Click Courses
  4. Select the specific course
  5. Select the Session 
  6. Select the User and Click Move to waitlist Waitlist.png

The learner now appears on the waiting list, and can be moved back to the session.
  1. Click on the Waitlisted tab
  2. Select the Learner
  3. Click Register to sessionWaitlisted 2.png

To view all users who have registered into your course

  1. Login to your account
  2. Click Admin Dashboard
  3. Click Courses
  4. Select the specific course which will take you to Manage Learners
  5. Click the All Learners tab to view all users regardless of their progress in the course. Switch through the other tabs to filter results.Switch Tabs.png

Note* For Classroom Courses, you can only view users by which session they have registered in
Course Managers may wish to send notifications via email to users registered in a particular session.  

  1. Login to your account
  2. Click Admin Dashboard
  3. Click Courses
  4. Select the specific course
  5. Select the Session 
  6. Click Email LearnersEmail Learners.png
  7. Enter the message that you intend to send
  8. Click Email Learners
  9. If you need to attached any additional information or documents, press the Compose Email button to open the email in your preferred email client.
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‎Print a Sign In sheet for your Classroom Session to track attendance and marks for each session.


  1. Login to your account
  2. Click Admin Dashboard
  3. Click Courses
  4. Select the specific course
  5. Select the Session 
  6. Click Download Forms and select Sign-in Sheet from the dropdown menuSignin.png
  7. Click Print PageSign2.png

 

 
As a Course Manager or Instructor of a Classroom session, you must ensure that grades are updated for each session immediately after the session has passed. It is the Course Manager or Instructor's responsiblity to update course grades and attendance.

  1. Login to your account
  2. Click Admin Dashboard
  3. Click Courses
  4. Select the specific course
  5. In Manage Learners, click Past to be brought to sessions that have already occuredPasts.png
  6. Select the session that you need to update with attendance and grades
  7. Mark each participant with a Status and Grade.Update Grades.png
  8. Click Move to History when complete
Note* Sessions that have passed its session date will be moved into the Past category for grades to be updated. Sessions within the History category should have attendace and grades already entered.
If you have already issued a mark to a user for a session that has already passed, you will not be able to cancel their registration and will need to submit a Course Manager support ticket for support.


SOURCE: Classroom Courses ( )
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